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Matchbox
The reconciliation software for the automatic matching of your transactions.
Whether your customers pay at the register or online, the smart reconciliation software Matchbox automates the matching of all EFT payments with the incoming payments from payment processors on your bank accounts — across all channels.
Smart payment analytics for advanced controlling
The Payment Analytics Center transforms large volumes of your payment data into meaningful charts — creating a reliable basis for better decisions.
Take the pressure off your accounting department!
Whether an international retail chain, a medium-sized retailer or an SME, Matchbox noticeably takes the pressure off your accounting department, as automation reduces the manual effort required for payment reconciliation to an absolute minimum — freeing up plenty of capacity for other tasks.
Particularly relevant for CFOs and controllers: the smart preparation of all data in the Payment Analytics Center provides a precise overview of your payments’ composition and fee structures. Users benefit from essential information to optimize cost structures and make better strategic decisions.
The key facts about our reconciliation software Matchbox
Reconcile & analyze more than 80 payment methods at the same time
Easily connect cash registers, webshop or PMS
Integrated bank interface
More than 50 payment service providers integrated
All well-known ERPs can be connected directly
In use in more than 40 countries
Reconcile & analyze more than 80 payment methods at the same time
Easily connect cash registers, webshop or PMS
Integrated bank interface
More than 50 payment service providers integrated
All well-known ERPs can be connected directly
In use in more than 40 countries
The essentials – for reading and sharing
We have compiled the most important information about Matchbox in our factsheet. Simply download it, read it — or share it with colleagues.
Why Matchbox?
Automated matching of all EFT payments (POS/webshops/marketplaces)
Minimal reconciliation and posting effort
Matchbox first imports and harmonizes all sales and settlement data across channels, and then matches everything intelligently. In the next step, the software automatically creates the corresponding posting entries and exports them to your ERP, your finance system or your accounting software.
Intelligent suggestions help you quickly resolve the remaining differences — and turn them into “matches” as well.
Intuitive Payment Analytics Center
More insights for more precise controlling
The Payment Analytics Center provides a valuable graphical overview of the composition of all payments as well as the corresponding fee structures. The ideal basis for effective controlling and better strategic decisions!
Open, flexible interfaces
Full flexibility for maximum future-proofing
No matter which new payment systems and technologies will shape the market in the future, thanks to open and flexible interfaces, Matchbox enables you to connect new systems to the reconciliation software easily at any time — regardless of what they look like.
The reconciliation software – this is how Matchbox works
Automation of the reconciliation process
Cash register /
Webshop / PMS
Acquirer / Payment Service Provider / Marketplace
Banks
Automatic import
of all datasets
Automated reconciliation
POS/Webshop ↔ Acquirer
Automated reconciliation
Acquirer ↔ Bank
Identifies discrepancies
and allows the user to make corrections
Automatically draws up
accounting records and exports the data
Accounting / ERP system
Data preparation in the Payment Analytics Center
Mapping of all transactions
Visualization of payment cost structures
Display of the matching rate
User-specific reports
Clear role management and complete audit trails
From role-based access rights to comprehensive documentation of all reconciliation processes, Matchbox provides all the features required to ensure maximum transparency and full audit compliance at all times.
Clear responsibilities and maximum security
Our reconciliation software manages who can view, edit or approve data using clearly defined role-based access rights. Single Sign-On (SSO) ensures clear responsibilities and seamless integration into your existing IT and security infrastructure.
Complete documentation and full traceability
Matchbox records all actions and changes in a complete audit trail, clearly indicating which transactions have been reconciled automatically and which have been matched manually. What’s more, all comments and approvals are always thoroughly documented, so you always have complete documentation for internal and external audits.
A perfect fit! All Matchbox interfaces to your systems
Matchbox has a large number of already integrated interfaces to commonly used POS systems, payment service providers and accounting/ERP systems (such as DATEV, Microsoft Dynamics 365 or SAP solutions).
Here you can find out whether Matchbox already has interfaces integrated for your systems.
Modular structure, flexible scalability
Matchbox is modular: Depending on your requirements you can choose to use only those modular features that your business needs.
In addition, there are three different solutions depending on the size of your company. Matchbox can always grow flexibly with your company.
Matchbox
Light
Medium
Enterprise
Suitable for …
Small and medium-sized businesses, that are starting to automise their accounting processes
Medium-sized businesses, that want to lessen the work in the accounting process as far as possible
Medium-sized businesses and groups, that wish to tailor Matchbox to individual requirements
Level of Automatisation
Import of POS-Data
Import of Acquirer-Data
Reconciliation of all payment data
Creation of accounting entries
Export into financial accounting system
Extra Features
Electronic Payment Analytics
Business-specific customisation
Matchbox
Small and medium-sized businesses, that are starting to automise their accounting processes
Level of Automatisation
Import of POS-Data
Import of Acquirer-Data
Reconciliation of all payment data
Creation of accounting entries
Export into financial accounting system
Extra Features
Electronic Payment Analytics
Business-specific customisation
Matchbox
Medium-sized businesses, that want to lessen the work in the accounting process as far as possible
Level of Automatisation
Import of POS-Data
Import of Acquirer-Data
Reconciliation of all payment data
Creation of accounting entries
Export into financial accounting system
Extra Features
Electronic Payment Analytics
Business-specific customisation
Matchbox
Medium-sized businesses and groups, that wish to tailor Matchbox to individual requirements
Level of Automatisation
Import of POS-Data
Import of Acquirer-Data
Reconciliation of all payment data
Creation of accounting entries
Export into financial accounting system
Extra Features
Electronic Payment Analytics
Business-specific customisation
Curious? Test Matchbox for free!
Would you like to test for yourself how well Matchbox works for your company? No problem! We are happy to give you a short personal introduction and then activate the demo account for you.
The smart tool for fast payment matching and better controlling
Customers who rely on Matchbox
Special requirements?
No problem!
Every retail company has its own payment processes – and therefore specific requirements – when it comes to payment methods or processing. Matchbox is designed so that the software can be set up according to your individual requirements.
Where Matchbox is already running…
How even payment reconciliation became something to enjoy at the Kronenhalle
Statements from our customers
The automation of matching our electronic payments helps us in two ways: first, Matchbox saves us many hours of work every month. Second, the software independently verifies all transactions listed by the acquirer once again.
Thanks to Matchbox, financial accounting can handle payment reconciliation much more easily and efficiently than with the previous solution — and almost without support from our IT department.
With the reconciliation software Matchbox, we see much faster if an error happens somewhere. This level of assurance should not be underestimated!
Support the way it should be!
At treibauf, you can always rely on excellent support: our qualified contacts listen until they fully understand your issue — and then do everything they can to find a solution that works for you.
Our services related to the Matchbox software
Onboarding
During onboarding, a competent personal contact will support you — whether it’s a simple integration or a special adaptation of the software to your needs.
Reconciliation and EFT consulting
Do you have bigger questions around reconciliation or EFT? We are happy to share our combined knowledge from 30 years with you at any time.
Software maintenance & updates
Matchbox is alive! We continuously develop the software further and expand it with new features. This way, you always stay up to date.
Support
Do you have a question during day-to-day operation? Or something isn’t working quite the way you expect? If our FAQs don’t help, our support professionals will be happy to assist.
Questions and answers about Matchbox
If your question is not answered by our FAQs, please do not hesitate to contact us.
matchbox
Can I connect Matchbox to my ERP?
Because Matchbox provides standardised interfaces, you can easily connect the software to any ERP system.
Do users receive training on how to use Matchbox most effectively?
Yes. As part of the rollout, users receive training from us on how to use Matchbox effectively and get the most out of the software.
How do I import my data into Matchbox (import)?
You can import your data either as files (fixed-length, CSV, and XML) or as data streams via various APIs.
How does Matchbox ensure traceability and audit readiness?
By combining clearly defined, role-based access controls with a comprehensive audit trail, Matchbox delivers full transparency and audit readiness. All actions and changes are fully documented within the system, ensuring that all relevant records for internal and external audits are always readily available.
How does reconciled Matchbox data get into my ERP (export)?
Matchbox either provides your reconciled data as an XML file (for sFTP download) or sends it directly to your ERP via web service.
How long does it take for Matchbox to be up and running in my organisation?
The integration effort depends on how complex your payment processing is. On average, you should plan on around four weeks.
In which countries is Matchbox used?
Matchbox is already used in more than 35 countries today.
What does “reconciliation” mean?
In the context of Matchbox, reconciliation means matching POS card payments on the one hand with the settlement reports from payment processors on the other.
Which operating systems does Matchbox support?
Matchbox is compatible with common operating systems such as Windows or Linux. Since the software is delivered as a Docker image, it works independently of the underlying operating system.
Which payment systems/technologies can I connect to Matchbox?
Matchbox already processes a wide range of payment systems. Thanks to the standardised interfaces, you can also connect other technologies to the software with minimal effort.
Which POS systems is Matchbox compatible with?
You can connect Matchbox to any POS system without issue. In addition, our Pepper solutions provide a standardised interface to Matchbox.
Which usage and licensing models are available?
We offer the software as an ASP model (Application Service Provider). Alternatively, you can use Matchbox as a classic on‑premise solution.
Discover our magazine
As experts in EFT, we don’t just report on current developments and projects. We also share our valued knowledge about the world of cashless payments. Enjoy reading!
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“Unfortunately, we have no choice! We would love to change provider, but the cost is simply too high.” You may already be familiar with such a scenario or something similar. The feeling…
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