Peaks during seasonal sales, incoming payments from different channels and the daily returns frenzy: in the sport & outdoor sector especially, accounting teams quickly reach their limit!
There are a whole range of tasks that continue to tie up a lot of capacity. But a proven software solution does now exist that can largely automate these tasks and free up valuable resources.
How to resolve the biggest accounting challenges in one go.
Your accounting team has many different tasks. Payment matching – also known as reconciliation – is famously a particularly labour-intensive area, though.
Reconciling the flood of different electronic payments is especially laborious. Perhaps you’re also familiar with the following challenges:
Seasonal Sales: peak times with a huge workload for accounting
Incoming payments from different sales channels
Many different payment methods – with different fee structures
High number of returns – and the corresponding reverse transactions
Mixed payments
No more stress of the monthly settlement!
Do these challenges sound familiar? Then you’re definitely also familiar with the stress that you and your team regularly experience in relation to the monthly settlement.
Due to the quantity and complexity of payments, reconciliation and posting take far too long – and block key resources in your team that are needed for other tasks.
Reconciling balances is no solution.
Some companies get by with reconciling balances or totals. This does save time, but can result in false entries, thus jeopardising the accuracy of your financial accounting.
If the balances don’t tally, you then have to start looking for the proverbial needle in the haystack. In the event of an audit, important questions can suddenly become incomprehensible and unanswerable, causing new stress in turn.
Automate your payment reconciliation – with Matchbox reconciliation software
To take the pressure off accounting departments and free up valuable resources, more and more accounting teams in the sport & outdoor sector are working with Matchbox from treibauf: the reconciliation software reconciles all EFT payments with the corresponding amounts paid into your bank accounts automatically and with transaction accuracy.
«Thanks to Matchbox, Accounting can reconcile payments much more easily and efficiently than with the previous solution.»
Alexander Künzler
Computer Scientist,
Bächli Bergsport
This is how automated payment reconciliation from Matchbox works.
First, Matchbox imports all the datasets from the POS, card processors and banks, reorganises them into a common format, reconciles them with transaction accuracy, draws up the corresponding accounting records fully automatically and then exports them to your ERP or accounting department.
Intelligent suggestions help to resolve any remaining discrepancies quickly – converting them likewise into matches.
This means the software can halve the effort that would otherwise be needed for reconciliation – and finally free up your accounting team’s valuable capacities for other tasks. Human errors are also avoided. In the event of an audit, you can also trace each individual transaction quickly and easily.
Customers already using Matchbox
Greater transparency for professional sales controlling
And by the way: Matchbox does far more for your financial accounting than reducing your workload by automating your payment reconciliation. The Payment Analytics Center provides an illustrated overview of the composition of all payments and the corresponding structures of the fees incurred for the different electronic payment methods.
These valuable insights are a key basis for better management of electronic payment fees – and significant cost savings into the bargain.
«We have faster access to the relevant figures for our acquirer negotiations: in 2023 we’re saving 7% on acquirer fees and have also been able to increase our matching rate even further.»
Nico Sterner, IT Business Solutions Manager
Läderach AG
«With Matchbox we can simply see much quicker if a mistake has been made somewhere. This certainty shouldn’t be underestimated!»
Nadine Friedli, General Manager
The Alpina Gstaad
Fewer errors, greater certainty of clean entries
In addition to the reduced workload due to automated reconciliation and the valuable insights in the Payment Analytics Center, your accounting team also get another benefit from Matchbox that shouldn’t be underestimated: a much greater level of certainty that there are no false entries.
In addition to the reduced workload due to automated reconciliation and the valuable insights in the Payment Analytics Center, your accounting team also get another benefit from Matchbox that shouldn’t be underestimated: a much greater level of certainty that there are no false entries.
«The benefits from my perspective? Far less manual work for our accounting team, fewer errors and the good feeling that we’ve been able to raise the quality of our bookkeeping to a 5-star level with Matchbox!»
Nadja Kobets
Head of Finance,
eurotrade Flughafen München Handels-GmbH
Nothing’s impossible:
The excellent Matchbox support.
Whether it’s troubleshooting or even help with reconciliation: our support team are not only competent, but also always highly motivated to resolve your particular challenge.
So you can be sure that reconciliation and posting will be customised perfectly to your individual needs.
Want less stress and fewer errors at the same time?
We’d be delighted to offer you a free demo of Matchbox with no obligation – and answer all the questions you have about automating payment reconciliation or analysing your electronic payments.
Ideas? Requests? Problems?
We are always happy to exchange technical knowledge – or to advise you on your individual problems. There is always a solution.
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