Automatic payment reconciliation – now with payment analytics!

Whether your customers make cashless payments in a retail environment or whether they pay online – the reconciliation software automatically reconciles all cashless payments with the corresponding amounts paid by the payment processors into your bank accounts. The payment analytics centre transforms the plethora of payment data into informative diagrams, thereby creating a reliable foundation for more effective decision-making.

Matchbox Software Dashboard

What Matchbox can do for you

Matchbox makes your everyday work easier, as it automates your payment reconciliation process and reduces the amount of manual work to a minimum, thereby freeing up lots of capacity in your accounts department.

The smart way that all data are prepared in the payment analytics centre provides you with a precise overview of the individual transactions concerned and of the fees that apply to all payments. Matchbox users therefore benefit by having the essential information they need to optimise cost structures and make more effective strategic decisions at their fingertips!

Why Matchbox?

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Automatic reconciliation of all EFT payments

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Reconciliation and accounting with minimum effort

First of all, the software imports all of the datasets, reorganises them into a common format, reconciles them, draws up the corresponding accounting records fully automatically and then exports them into your ERP. Smart suggestions will help you to quickly remove any remaining discrepancies and make sure that they too are converted into matches.

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A payment analytics centre that is intuitive to operate

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More detailed insights for more precise controlling

The payment analytics centre provides a valuable detailed graphical overview that not only shows the composition of all payments, but the associated fee structures as well, thereby providing you with the ideal foundation to ensure effective controlling and help you make more effective strategic decisions.

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Open-source, standardised interfaces

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Full flexibility and maximum usability in the future

Whatever new payment systems and technologies may come to dominate the market in the future, the fact that Matchbox makes use of open source and standardised interfaces means that you can easily link new systems to the software at any time, whatever form they may take.

The smart tool for faster payment reconciliation and more effective controlling

Customers who rely on Matchbox

Give Matchbox a try, free of charge!

Would you like to try Matchbox out for yourself to see how well it works for your company? No problem! We will be happy to give you a short personal introduction and will then activate a demo account for you.

Matchbox works like this

Reconciliation

POS/Webshop

Reconciliation-Prozess mit der Matchbox Software

Acquirer

POS/Webshop

Acquirer

Reconciliation-Prozess mit der Matchbox Software

Automatic import of all datasets

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Fully automated reconciliation

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Identifies discrepancies and allows the user to make corrections

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Automatically draws up accounting records and exports the data

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Your Accounting or ERP system

Analytics centre

Reconciliation Matchbox Software Umsätze

Displays turnover figures

Matchbox Software Reconciliation Kostenstrukturen

Displays the cost structures

Reconciliation Matchbox Software Matching-Quote

Presents the match rate

Reconciliation Matchbox Software Reports

User-specific reports

Specific requirements?
No problem!

Every commercial company has its own payment processes – and therefore also its own specific requirements with regard to its payment procedures or in the way that the payments themselves are processed. Matchbox has been designed so that with little effort, you can configure the software to meet your individual requirements. Simply get in touch with us and we will work together to identify the most effective solution for your business.

Matchbox Reconciliation Software für Richemont China

«Matchbox really impressed us – the software significantly increased the efficiency and effectiveness of our payment reconciliation system in China.»

Isaac Lv, Finance Project Manager
Richemont Commercial Company Limited

The key facts

  • In use in over 25 countries
  • Reconciles and analyses over 80 payment methods simultaneously
  • Links POS, webshops and marketplaces together without any problem at all
  • Over 50 acquirers already integrated
  • Compatible with the most widely known ERPs
  • 2 usage options: On-premise or ASP solution

Our range of services associated with the Matchbox software

dienstleistungen

Support during implementation

During implementation, a competent contact person will assist you every step of the way – whether you need help with the simple implementation itself or you are looking for the software to be specially adapted to your needs.

Software maintenance and updates

Matchbox is developing all the time! We are continually developing and improving the software and are adding new features on a regular basis, which means that you’ll always stay up to date.

Support

What if you’ve got a question once the system is up and running? Or maybe something isn’t quite working as you imagined. If you can’t find the answers you need in our FAQs, our professional support staff will be only too pleased to help!

Reconciliation and EFT consultancy

What if you have more significant questions about anything to do with reconciliation or EFT? If so, we will be happy to share the knowledge we have accumulated over more than 25 years.

Questions and answers about Matchbox

If you can’t find the answer to your question in our FAQs, please do not hesitate to contact our Support desk.

matchbox

What does reconciliation mean?

Reconciliation means matching one thing with another. As far as Matchbox is concerned, reconciliation means matching the card payments made at the POS on the one hand with the notifications of payment from the payment providers on the other.

In which countries is Matchbox in use?

Nowadays, Matchbox is already being used in over 25 countries.

Can I link Matchbox to my ERP?

As Matchbox offers standardised interfaces, linking the software to any ERP is no problem whatsoever.

Which payment systems/technologies can I link to Matchbox?

Currently, Matchbox is already able to accommodate a very large number of different payment systems. The fact that it offers a range of standardised interfaces means that other technologies can also be connected to the software with little effort at all.

What POS systems are compatible with Matchbox?

You can link Matchbox to all POS systems. In addition, our Pepper solutions provide a standardised interface to Matchbox.

How long will it take before Matchbox is up and running in my business?

The amount of time needed to integrate Matchbox within your system will depend on the complexity of payment processing. On average, you should allow a period of four weeks for this.

Do users receive training to show them how to make the best possible use of Matchbox?

Yes. As part of the induction, we provide users with training so that they can make the best possible use of Matchbox and can get the most out of it.

Which operating systems support Matchbox?

Matchbox is compatible with current operating systems, such as Windows and Linux. As the software is shipped in a docker image, it operates independently of the underlying operating system.

How can I import my data into Matchbox?

You can import your data into Matchbox either in file format (fixed-length, CSV and XML) or as data streams by means of various APIs.

How are the reconciled data from Matchbox exported into my ERP?

Matchbox provides the reconciled data either in the form of an XML file (for sFTP download) or sends it directly to your ERP via WebService.

 

What usage models and licensing models are available?

We provide the software in the form of an ASP model (Application Service Provider). Alternatively, you can use Matchbox as a conventional on-premise solution.

Questions? Needs? Challenges?

We always enjoy «talking shop» by holding specialist discussions – and we will be happy to advise you about the particular challenge that lies before you. After all, a solution is always at hand.

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