Automatic reconciliation of your electronic payments – now with payment analytics!
Whether your customers make cashless payments in a retail environment or whether they pay online – the Matchbox reconciliation software automatically reconciles all EFT payments with the corresponding amounts paid into your bank accounts. The payment analytics centre transforms the plethora of payment data into informative diagrams, creating a reliable foundation for more effective decision-making.
What Matchbox can do for you
Matchbox makes your everyday work easier, as it automates your payment reconciliation process and reduces the amount of manual work to a minimum, thereby freeing up lots of capacity in your accounts department.
The smart way that all data are prepared in the payment analytics centre provides you with a precise overview of the individual transactions concerned and of the fees that apply to all payments. Matchbox users therefore benefit by having the essential information they need to optimise cost structures and make more effective strategic decisions at their fingertips!
Why Matchbox?
Automatic reconciliation of all EFT payments
Reconciliation and accounting with minimum effort
First of all, the reconciliation software imports all of the datasets from the POS devices, card processors and banks, reorganises them into a common format, reconciles them, draws up the corresponding accounting records fully automatically and then exports them into your ERP. Smart suggestions will help you to quickly remove any remaining discrepancies and make sure that they too are converted into matches.
A payment analytics centre that is intuitive to operate
More detailed insights for more precise controlling
The payment analytics centre provides a valuable detailed graphical overview that not only shows the composition of all payments, but the associated fee structures as well, thereby providing you with the ideal foundation to ensure effective controlling and help you make more effective strategic decisions.
Open-source, flexible interfaces
Full flexibility and maximum usability in the future
Whatever new payment systems and technologies may come to dominate the market in the future, the fact that Matchbox makes use of open source and flexible interfaces means that you can easily link new systems to the software at any time, whatever form they may take.
Fully modular, flexibly scalable
Matchbox is designed in a modular way: Depending on your requirements you can always only use those modular features that your business needs.
Furthermore, we offer three different solutions depending on the size of your company: Your matchbox is always flexible and can grow with your company.
Matchbox
light
medium
enterprise
Suitable for …
Small and medium-sized businesses, that are starting to automise their accounting processes
Medium-sized businesses, that want to lessen the work in the accounting process as far as possible
Medium-sized businesses and groups, that wish to tailor Matchbox to individual requirements
Level of Automatisation
Import of POS-Data
Import of Acquirer-Data
Reconciliation of all payment data
Creation of acounting entries
Export into financial accounting system
Extra Features
Electronic Payment Analytics
Business-specific customisation
Matchboxlight
Suitable for …
Small and medium-sized businesses, that are starting to automise their accounting processes
Level of Automatisation
Import of POS-Data
Import of Acquirer-Data
Reconciliation of all payment data
Creation of acounting entries
Export into financial accounting system
Extra Features
Electronic Payment Analytics
Business-specific customisation
Matchboxmedium
Suitable for …
Medium-sized businesses, that want to lessen the work in the accounting process as far as possible
Level of Automatisation
Import of POS-Data
Import of Acquirer-Data
Reconciliation of all payment data
Creation of acounting entries
Export into financial accounting system
Extra Features
Electronic Payment Analytics
Business-specific customisation
Matchboxenterprise
Suitable for …
Medium-sized businesses and groups, that wish to tailor Matchbox to individual requirements
Level of Automatisation
Import of POS-Data
Import of Acquirer-Data
Reconciliation of all payment data
Creation of acounting entries
Export into financial accounting system
Extra Features
Electronic Payment Analytics
Business-specific customisation
Curious? Give Matchbox a try, free of charge!
Would you like to try Matchbox out for yourself to see how well it works for your company? No problem! We will be happy to give you a short personal introduction and will then activate a demo account for you.
The smart tool for faster payment reconciliation and more effective controlling
Customers who rely on Matchbox
Matchbox works like this
Reconciliation
Acquirer
POS/Webshop
Banks
POS/Webshop
Banks
Automatic import of all datasets
Automated reconciliation POS/Webshop ↔ Acquirer
Automated reconciliation Acquirer ↔ Bank
Identifies discrepancies and allows the user to make corrections
Automatically draws up accounting records and exports the data
Your Accounting or ERP system
Analytics centre
Displays turnover figures
Illustrates cost structures
Shows match rates
User-specific reports
Specific requirements?
No problem!
Every commercial company has its own payment processes – and therefore also its own specific requirements with regard to its payment procedures or in the way that the payments themselves are processed. Matchbox has been designed so that with little effort, you can configure the software to meet your individual requirements. Simply get in touch with us and we will work together to identify the most effective solution for your business.
«With a matching rate of 99% for retail and 96% for our e-commerce sales, the software has significantly increased the efficiency and effectiveness of our payment reconciliation.»
Isaac Lv, Finance Project Manager
Richemont Commercial Company Limited
«Automated electronic payment reconciliation helps us twofold: firstly, Matchbox saves us many hours’ work each month. Secondly, the software brings the important benefit that all sales listed by the acquirer are independently checked.»
Wolfgang Mähr, Chief Information Officer
SPAR Gruppe Schweiz
«Thanks to Matchbox, Accounting can reconcile payments much more easily and efficiently than with the previous solution – namely with almost no support from our IT department.»
Alexander Künzler, Computer Scientist
Bächli Bergsport
«With Matchbox we can simply see much quicker if a mistake has been made somewhere. This certainty shouldn’t be underestimated!»
Nadine Friedli, Deputy General Manager/Finance & Administration Director
The Alpina Gstaad
«The workload for electronic payment reconciliation has effectively halved in companies that are working with Matchbox.»
Marina Hays, Group Financial Controller
Michel Reybier Hospitality
«The integration of Matchbox into our PMS solves several problems for us at once: the automation provides new capacity at a time when we lack skilled staff. At the same time, the software creates the necessary transparency for effective controlling of our sales.»
Thomas Hildebrand, Director of Finance, IT & Purchasing
The Living Circle
The key facts
- Reconciles and analyses over 80 payment methods simultaneously
- Smoothly integrates POS, webshops and marketplaces
- Implemented connection to banks
- Over 50 acquirers already integrated
- Compatible with the best-known ERPs
- In use in over 40 countries
Reading and relaying the most important information
We have put together the most important information about Matchbox in our Factsheet. Easy to download, read or pass on to colleagues.
Benefit from unparalleled support!
With Matchbox, you can count on exceptional support every time. Your qualified contact partners will listen until they understand precisely what your problem is – and then do everything they can to find a solution that works for your accounting system.
“If there are any problems with Matchbox, we’re right here to help! Together, we’ll find a solution every time – that’s our promise!”
Telmen Munkhbaatar
Support, treibauf AG
Our range of services associated with the Matchbox software
dienstleistungen
What if you have more significant questions about anything to do with reconciliation or EFT? If so, we will be happy to share the knowledge we have accumulated over more than 25 years.
Matchbox is developing all the time! We are continually developing and improving the software and are adding new features on a regular basis, which means that you’ll always stay up to date.
What if you’ve got a question once the system is up and running? Or maybe something isn’t quite working as you imagined. If you can’t find the answers you need in our FAQs, our professional support staff will be only too pleased to help!
During implementation, a competent contact person will assist you every step of the way – whether you need help with the simple implementation itself or you are looking for the software to be specially adapted to your needs.
Questions and answers about Matchbox
If you can’t find the answer to your question in our FAQs, please do not hesitate to contact us.
matchbox
As Matchbox offers standardised interfaces, linking the software to any ERP is no problem whatsoever.
Yes. As part of the induction, we provide users with training so that they can make the best possible use of Matchbox and can get the most out of it.
Matchbox provides the reconciled data either in the form of an XML file (for sFTP download) or sends it directly to your ERP via WebService.
You can import your data into Matchbox either in file format (fixed-length, CSV and XML) or as data streams by means of various APIs.
The amount of time needed to integrate Matchbox within your system will depend on the complexity of payment processing. On average, you should allow a period of four weeks for this.
Nowadays, Matchbox is already being used in over 35 countries.
Reconciliation means matching one thing with another. As far as Matchbox is concerned, reconciliation means matching the card payments made at the POS on the one hand with the notifications of payment from the payment providers on the other.
You can link Matchbox to all POS systems. In addition, our Pepper solutions provide a standardised interface to Matchbox.
We provide the software in the form of an ASP model (Application Service Provider). Alternatively, you can use Matchbox as a conventional on-premise solution.
Matchbox is compatible with current operating systems, such as Windows and Linux. As the software is shipped in a docker image, it operates independently of the underlying operating system.
Currently, Matchbox is already able to accommodate a very large number of different payment systems. The fact that it offers a range of standardised interfaces means that other technologies can also be connected to the software with little effort at all.
Useful information about payment reconciliation and digital accounting
Questions? Needs? Challenges?
We always enjoy «talking shop» by holding specialist discussions – and we will be happy to advise you about the particular challenge that lies before you. After all, a solution is always at hand.
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